Title: Project Coordinator
Status: Full-time
Hours: 40/week, Monday – Friday, 9am-6pm
Location: Chicago, IL
Reports to: Project Manager, Team Lead
Company Summary
The Numero Group is an internationally recognized archival record label and rights management firm with offices in Los Angeles, Chicago, and London. Founded in 2003 by Rob Sevier and Ken Shipley, for over two decades Numero has been mining the 20th century for sonic curios, packaging and contextualizing their discoveries for a new generation of listeners.
With over 20,000 songs in the catalog, Numero distills forgotten music and iconography from around the globe into LPs, CDs, 45s, tapes, board games, playlists, books, plush toys, and everything between. Our in-house sync specialists have up-cycled thousands of copyrights into film, television, advertisements, and hits by Drake, Travis Scott, Lizzo, Pusha T, Logic, Solange, and Chance The Rapper, while our 12-time Grammy nominated team of master storytellers and craftspeople have redeveloped the careers of Duster, Laraaji, Pastor T.L. Barrett, Unwound, Penny & The Quarters, Blondie, and Syl Johnson. There is no Numero sound, rather, Numero is an aesthetic.
An art project disguised as a business, a powerful collection, distribution, and marketing firm masquerading as an old-fashioned record label.
Position Summary
Numero Group seeks a Project Coordinator based at their home office in Chicago. This entry level role will work with the Managing Director, Project Managers, staff from the Production, A&R and Marketing Departments as well as external parties to assist with tasks required to complete a variety of projects. This position will provide support activities to further the mission statement of Numero Group in presenting music from the past to new audiences.
These projects range from coordinating assets such as art and music files, gathering and entering project metadata, submitting projects through our distribution portals, and submitting purchase orders for physical releases and merch to procuring, ingesting and organizing various forms of physical media in the Chicago office and library.
Responsibilities
- Coordinating with A&Rs, Audio Team, and Artists to obtain, secure, store and return assets related to releases. Some examples of this type of work might include:
- Scanning a book of photos, concert posters, album covers, etc…
- Going through a hard drive worth of concert or home videos from an artist and uploading relevant assets to the cloud
- Conducting an interview with an artist or label owner to gain context about various forms of physical media and ephemera
- General assistance with the process of digitizing various forms of physical media and ephemera.
- Choosing a marketing name and corresponding colors for vinyl releases o Coordinate with Production team to provide the correct art/printing templates to artists based on where the project will print/press.
- Assisting with Project Management:
- Work with the Production and Project Management Teams to digest various deadlines and deliver needed project assets by these dates.
- Populating and updating task templates to document the steps needed to complete a project in the Project Management system.
- Filling out the Project Deliverables Template in our Project Management Database.
- Noting the relevant due dates and updating and reporting on status.
- Submitting various forms of metadata into our Project Management & Distribution System, amongst others
- Making sure assets are organized and cataloged properly in file storage systems.
- Coordinate with Marketing team to assist on flagging relevant photos, video, and general assets to assist with marketing activities.
- Examples of Additional Projects
- Assisting with Merch Development – researching brands/styles of blanks, presenting proofs to Artists / Project Teams and overseeing the process once art is established to submitting PO.
- Special Physical Projects – Coordinate with Project Teams to finish special or limited run editions. Example – hiring a screen printer to screen print some jackets for a limited piece of merch for Pitchfork / Paved Paradise
- Going through a stack of magazines and searching for related Numero artists and scanning/cataloging articles.
- Organizing various physical assets at Numero Group’s Chicago Office.
The Ideal Candidate Demonstrates
- Strong curiosity and passion for obscure, unknown and undiscovered music across all genres
- Knowledge and experience in the music industry
- General understanding of metadata elements related to the music industry.
- Strong familiarity with Numero Group artists and releases
- Ability to understand, organize and prioritize information across multiple projects simultaneously in a fast-paced environment
- Familiarity with vinyl culture and physical media
- Favorable attitude towards technology at-large including databases, spreadsheets, email, calendars, etc
- Excellent attention to detail
- Great Interpersonal, written communication and teamwork skills
SG Services, Inc. Benefits
- Paid holidays including end of the year closure
- Paid Time Off policy
- 401K with corporate matching
- 12 weeks for parental leave after birth or adoption paid at 100% of salary
- Volunteer Hours Matching Policy
- Employee Assistance Program
- Medical Health insurance
Chicago Salary: $46,750
All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, age, race, creed, color, religion, sex, marital status, affectional or sexual orientation, gender identity or expression, ancestry, nationality, or national origin.
