Business Support Administrator – Job Description
Role: Business Support Administrator
Team: Business Affairs
Location: London, SE1
What We Do
[PIAS] is a family of independent record labels, which champions and supports artists and labels from around the world across an unrivalled international network run by passionate music lovers.
Our Mission
- To be at the very heart of the independent music ecosystem.
- To relentlessly and passionately discover, promote, market, sell and distribute the music of independent labels and artists.
- To spread the music we champion with passion, integrity and care and help it reach audiences and achieve success.
- To constantly challenge ourselves to improve.
What You’ll Be Doing
The role will be based in the Business Affairs team but will work across different departments in the business, with a diverse set of responsibilities aimed at ensuring smooth and efficient operations.
General administrative duties will include (but not limited to) scheduling and coordinating meetings, agendas and follow-up actions, serving as a liaison between departments ensuring effective communication and collaboration, handling correspondence including emails, phone calls and post, and preparing reports, presentations and other documentation as required.
Department-specific support will include (but not limited to) assisting (i) the Business Affairs Dept. with rights management software data entry / maintenance / improvement / reports, assisting with ancillary agreement workflow / term sheets and setting up agreements for signature (ii) the Finance Dept. with budget preparation, live income / A&R budget tracking, invoice processing and purchase orders (iii) the Royalties Dept. to ensure efficient management of data, communication and processes related to royalty calculations and payments (iv) the HR Dept. by assisting with training and development programs including those specific to music industry trends and technologies (v) the Marketing Dept. to ensure that promotional activities run smoothly and efficiently (vi) and supporting operational planning and project management.
Key Responsibilities
- Providing day-to-day admin support to the Business Affairs team.
- Acting as point of contact for internal and external queries.
- Preparing reports, presentations and spreadsheets as instructed.
- Supporting cross-departmental projects by ensuring timelines are met and resources are allocated efficiently.
- Monitoring project progress and provide regular updates to stakeholders, including artists and management.
- Maintaining databases and ensuring data integrity across departments.
- Generating and analysing reports to support decision-making processes.
- Ensuring company policies and procedures are consistently applied across departments, including artist agreements and intellectual property management.
- Assisting in developing and updating organisational policies to align with industry standards and regulations.
Skills and Experience Required for the Role
- Proven experience as an administrative assistant or similar role preferably in the music industry.
- Basic understanding of music industry contracts.
- An ability to work accurately under time pressure with little supervision.
- Ensuring accuracy in all tasks and documentation, particularly related to contracts, licensing deals, royalties, and financial reporting.
- Ability to manage multiple tasks and prioritise effectively in a fast-paced music industry environment.
- Highly proficient with office software (e.g. Microsoft Office Suite)
- Strong written and verbal communication to interact with various stakeholders.
- A good team player.
Benefits
- Group Personal Pension Plan.
- Great working environment – passion and love for music aplenty.
- Financial Planning drop-ins with our Company Financial Advisor.
- 25 days annual leave.
- Hybrid working model.
- WeCare 24/7 GP service and well-being package.
- Summer Fridays.
- Group Life Assurance.
- Season Ticket Loans Interest Free.
- Eyecare vouchers.
- Monthly stock out.
- Free gig tickets and staff socials.
- Perkbox Employee Reward Scheme.
- Cycle to work Scheme.
- Enhanced family leave.
- A great team to work with and much more!
How to Apply:
Please email a cover letter and your CV to: recruitmentuk@pias.com
Deadline for Application:
Please submit your application by 5pm on 7 June 2024
[PIAS] is an equal opportunities employer. We embrace diversity and are committed to a working environment where no one will be treated less favourably on grounds of their sex, race, disability, sexual orientation, religion, belief or age.